BSBADM504 : Implement the New Administrative System – Business Assignment Help

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Assignment Task :

Assessment Plan

Assessment Task Overview

1. Plan new administrative system Students are required to plan for a new administrative system through consultation, research and writing a report on administration system options.

2. Cloud-based data storage implementation

Students must implement the new administrative system (cloudbased data storage) for the case study company and give a training session on the new system to colleagues.

3. Monitor system usage Students will monitor how well the new administrative system is being used and make some modifications to improve it.

 

Assessment Task 1 Instructions

Carefully read the following:

Accountants Support is a small business that Anna Armstrong began ten years ago. It specialises in providing accounting document templates for small and medium businesses. These include invoices, order forms, and accounting spreadsheets.

Anna works with three to six colleagues, working as consultants, on most projects. Each contributes the required resources and then edits or proofreads each other’s documents.

Currently, Accountants Support has created resources for more than 150 businesses, and the list is growing. Anna keeps a copy of each resource on her computer’s hard drive, carefully filed so they are easy to access. Anna distributes these to her colleagues when they need to be written or reviewed as email attachments, and they pass them to each other in the same way when they need assistance.

Anna has found this shuffling of resources to be time consuming and inefficient. She feels that they are safe on her hard drive, and she backs them up regularly. But with over 2,000 documents, it is getting unwieldly, and colleagues have suggested to Anna that she look for a solution to her administration problems.

You have recently been hired as Accountants Support’s Administration Manager, a position that did not exist previously. One of your first jobs will be to determine whether there is a solution to the company’s resources issues.

Complete the following activities:

1. Meet with stakeholders.

This first activity requires you to meet with Anna Armstrong (your assessor) and at least two of the consultants she employs.

The objective of this meeting is for you to find out all that you need to know about the company’s administration needs.

Your assessor will give you the place, date and time of your meeting.

During the meeting, you will be required to do the following:

• Determine the company’s current administration resources

• Identify what the budget will be for the change over to the new system

• Identify and discuss the company’s future administration needs

• Determine what improvements need to be made to business operations

• Discuss implementation strategies with the other meeting attendees. It will be important that all users of any new system are introduced to it in the most effective way, so discuss with them what the most effective way to do this would be.

Discuss the company’s future needs with Anna, making suggestions and discussing the options.

You will be writing a report on this following the meeting, so review the next activity before attending the meeting so you are aware of what your report will need to cover. This exchange gives you the opportunity to discuss some of your ideas with your employer before you begin the report.

During the meeting, you are required to demonstrate effective communication skills including:

• Speaking clearly and concisely

• Using non-verbal communication to assist with understanding

• Asking questions to identify required information

• Responding to questions as required

• Using active listening techniques to confirm understanding

2. Write an administration needs report.

Following the meeting with Anna and the colleague(s), you are required to develop a report that documents the company’s current administration resources and what its needs will be in the future.

Your report should be between one page and one and a half pages in length.

Your report should include the following:

• Anticipated business operations (over the next three years).

• Current computing resources

• Current uses of computing resources

• Anticipated future computing needs (over the next three years).

• Implementation strategies.

 

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