MAN6925: Project Management Office- Report Writing Assignment

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Internal Code: MAS1533
Report Writing Assignment:

Assignment Overview
The development and implementation of a Project Management Office (PMO) in an organisation offers many and varied benefits to an organisation and so the popularity of PMOs in the contemporary project management landscape continues to increase. With a diverse number of tools, techniques and approaches available, the positioning and structure of a PMO, taking into account concepts such as the maturity level of the organisation as well as the culture and governance practices in organisations require a significant level of diligence and planning to increase the likelihood of acceptance once the PMO is implemented.

Typically, a project to implement a PMO would commence with an environmental scan of contemporary project
management office principles and practices, reviewing candidate frameworks and investigating similar PMO activities in industries aligned with the organisation for whom the PMO is to be established.

The assignment requires the development of a WBS and a MSP schedule to manage your assignment. Once the schedule is agreed and resources allocated a baseline schedule needs to be saved. This baseline schedule should then be used to track your project performance. This will be included within your project report where you will report on
the way the project was managed.

In addition to your own project report you will need to complete a client report for Opticare. Opticare requires the
development of a CRT to reflect the current status of management of projects in the aged care services industry. You
should use the description provided and your own research to determine the core problem/s affecting the management of projects in the aged care services area. You should then examine in what way a PMO can address these issues and provide a report for management recommending what form the PMO should take, its primary functions and the its project governance role.

The Organisation:
OptiCare is a Perth based, not-for-profit organisation established in 2012 which employs 700 full-time and volunteer
staff involved in both administration activities as well as providing child care, aged care and family services to the local community. As this organisation is largely immature in terms of its evolution and thus lacks a number of governance processes and practices typical of more mature organisations, the PMO should carefully consider this fundamental aspect to position a suitable PMO model (supportive, controlling or directive). The incorrect alignment of the PMO could result in a lack of support from staff once the PMO has been structured and implemented which would result in a failed project.

Preliminary investigations indicate that there is support for the introduction of a PMO and that there are at least three types of possible project categories in which projects would fall. These include (a) collaboration, (b) small projects, and (c) large projects and may be classified as either information technology of general type projects with relevant documentation required to support each.

Assignment Questions:
The following are to be included in a report to the client:

1. What to Change? Complete a CRT to expose the logic which translates the key undesirable effects of the current state into one or more root causes. Select from the root cause that which you consider to be the core problem – ie. That which is the source of the most significant undesirable effects.

2. Based on the core problem/s identified in the CRT (from 1 above), complete a recommendation report for your
client detailing the structure the PMO should follow, the basic governance role it must provide, the functions it should provide and how a PMO will address the identified core problem/s.

3. A set of templates should be provided for staff so that they can follow the PMO required management structure.
This should be done within a google site.
The basic structure of the client report should be:
A. Executive Summary
B. Background
1. CRT
2. Summary of Current ‘As-is’ Position
3. Current Strategic priorities
4. Overview of current project governance and systems
5. Sector-wide PM approach

4.Recommendations
A. PMO Guiding principles
B. PMO Governance
C. Templates and delivery mechanisms
D. Conclusion

Uploaded By : jack
Posted on : January 19th, 2018
Downloads : 1

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